The accounting feature is a built-in software tool that tracks important data about your print jobs. It records details such as:

• Print Material Usage: Measures how much paper or media is used for each job.
• Ink Consumption: Tracks the amount of ink used per print, broken down by color.
• Cost Estimation: Calculates the total cost of each print job, including ink and media expenses.

This feature gives schools full visibility into printing operations, making it easy to manage resources and identify areas for potential savings.

• Track Every Job
  Each time you send a print job to the Campus Pro School Poster Maker, the accounting feature logs all relevant data, such as:
  • Print size and resolution.
  • Ink usage by color (cyan, magenta, yellow, black, and optional white).
  • Media type and quantity.
• Generate Reports
  The accounting tool generates detailed reports that summarize:
  • Total media and ink used over a specified period.
  • Costs associated with each print job or user.
  • Overall usage trends for better budget forecasting.
• Monitor Costs by Department or Project
  Assign print jobs to specific users, departments, or projects. This allows schools to allocate costs accurately and track printing expenses for events, departments, or classroom needs.

• Cost Control
  The feature ensures schools can monitor spending and prevent overuse of supplies, keeping printing costs under control.
• Resource Optimization
  By analyzing the data, schools can make informed decisions about supply management, such as when to reorder ink or media.
• Budget Allocation
  Allocate printing expenses to specific departments, events, or projects, making it easier to justify costs and secure funding for future needs.
• Eco-Friendly Printing
  Track waste and consumption to identify areas where materials can be conserved, promoting sustainable printing practices.

• The accounting feature is accessible via the printer’s intuitive interface or connected software. It’s ideal for:
  • Administrators: Monitor overall printing costs and usage trends.
  • Teachers: Track classroom-related projects without impacting other budgets.
  • IT Departments: Manage and assign printer access for specific users or groups.

1. Access the Accounting Menu: Navigate to the accounting section via the printer’s control panel or connected software.
2. Set Up User Accounts: Assign unique user IDs to track prints by individuals, classrooms, or departments.
3. Review Reports: Use the built-in tools to view real-time and historical usage data, helping you stay on top of printing expenses.

For detailed setup instructions, refer to your Campus Pro 24 or 44 School Poster Maker user guide or contact our customer support team.

With the Campus Pro School Poster Makers, managing your school’s printing costs has never been easier. The accounting feature provides the transparency and control you need to create vibrant, professional-quality posters while staying within your budget.